Store your virtual CDs in centralized locations. The easiest way to do this is to create one directory for all your virtual CDs (make sure the hard disk has sufficient space available for this purpose). The fewer different locations you have for storing virtual CDs, the easier it will be to keep track of them and to carry out all administrative tasks. If you use a global configuration path, for example, we recommend storing your "local" virtual CDs in one location and your "global" CDs in another.

Re-organize your virtual CDs regularly. Virtual CDs take up a lot of disk space. It is a good idea to take stock, so to speak, on a regular basis and delete any CDs you no longer need. Otherwise, you might be in the middle of making a new virtual CD when you discover that there is not enough space for it.

Keep track of your shares. You can share CD drives, folders in CD drives, and the folders shown for individual virtual CDs in a collection. Since shares are not automatically removed when shared CDs are ejected, make you remove each share as soon as it is no longer needed. Otherwise, you will have to remember which virtual drive a particular CD must be inserted in to enable use of its share.

Do not use the Share Wizard. This wizard will not let you share all of the elements that Virtual CD FS can use as shares (such as directories located in a CD drive). We recommend disabling the Share Wizard in the Windows Explorer "Folder Options," or selecting "Advanced sharing" in the properties dialog.

Collections only work with the Virtual CD FS edition of Virtual CD. If you have defined a global configuration path in your Virtual CD FS program—for example, in order to share virtual CDs with workstations that use the standard edition of Virtual CD—it is possible to allocate collections to the "global" view. Since collections are used only by Virtual CD FS, however, they should either be stored locally or protected by allocation of permissions.

Make sure the gateway user account for the Virtual CD v10 FS service has "read" and, if necessary, "write" privileges for all virtual CDs. This ensures that the virtual CDs and any associated shares are automatically available immediately following a server restart, before any users have logged on to the file server.

When you publish a large number of CDs using collections, it is a good idea to categorize them by topic and use the Virtual CD Collection Viewer to present them to your users. This provides a far more user-friendly solution than access through the Windows Explorer can offer.